One HRMS system for payroll, attendance,
compliance, and workforce operations.
From hire to exit — exactllyHRMS manages attendance, leave, payroll, statutory compliance, reimbursements, performance, and employee documents in one connected system.
Built for Indian businesses. Supports PF, ESI, PT, TDS, and Form 16 workflows — every month.
“Show employees
with pending appraisals”
Explore HRMS Capabilities
HR runs on spreadsheets
until something breaks.
Attendance tracked manually. Payroll calculated on Excel. Compliance deadlines missed. Documents scattered across inboxes. When any one of these fails, it costs time, money, and trust.
Manual Attendance Chaos
Registers, Excel sheets, or disconnected biometric systems. Late marks go untracked. Overtime not captured. Payroll gets wrong inputs every month.
Payroll Errors and Delays
Salary calculations done manually. LOP deductions missed. Arrears not applied. Employees receive wrong payslips and HR spends days on corrections.
Compliance Gaps
PF, ESI, PT, and TDS deadlines missed. Incorrect contribution calculations. Form 16 generated late or with errors. Regulatory penalties follow.
Paper-Based HR Processes
Offer letters and experience certificates created manually. Leave requests tracked on WhatsApp. No self-service. HR becomes a bottleneck for routine requests.
From the day they join
to the day they leave —
every step connected.
exactllyHRMS covers every stage of the employee journey in one system. No switching between tools. No data re-entry. HR, payroll, and compliance stay in sync automatically.
Onboarding with document collection and asset assignment from day one
Attendance, shifts, and leave feeding directly into payroll — no manual transfer
Payroll, PF, ESI, PT, and TDS workflows run from the same system
Annual appraisals, increment letters, and performance records in one place
Full exit process — clearance, FnF settlement, and experience certificate tracked and closed
See how exactllyHRMS works for your team size and structure.
We demo based on your actual headcount, payroll complexity, and compliance requirements — not a generic walkthrough.
See all HRMS features →Everything HR needs.
Nothing it doesn't.
Each module works independently and connects to every other. Attendance feeds payroll. Leave feeds attendance. Compliance workflows run from within the payroll process.
Complete employee master with departments, designations, grade, reporting structure, and document vault.
- Org chart and reporting hierarchy
- Document vault (Aadhaar, PAN, etc.)
- Bank and PF/ESI account details
- Job history and increment records
Biometric or mobile punch, shift scheduling, late marks, overtime, and daily attendance summary.
- Biometric device integration
- Late in / early out / overtime
- Shift rotation and night shift
- Monthly attendance report for payroll
Configure leave policies, approval workflows, comp-off, carry-forward, and encashment rules.
- PL, SL, CL, comp-off types
- Multi-level approval workflow
- Carry-forward and encashment rules
- LOP auto-deduction in payroll
Configurable salary structures, gross-to-net calculation, arrears, mid-month joining, and payslip generation.
- Component-wise salary builder
- LOP and arrear processing
- Payslip on email / ESS portal
- Bank disbursement file (NEFT/RTGS)
Supports PF, ESI, PT, and TDS calculation workflows. Challans, returns, and Form 16 outputs prepared for review.
- PF and ESI workflows, configured per statutory rules
- Multi-state PT slabs
- TDS, Form 16 & 24Q filing
Employees handle their own HR requests on mobile. Less HR intervention. Faster resolutions.
- Apply leave, check balance
- View and download payslips
- Submit reimbursement claims
- Mobile punch with geofencing
Statutory compliance workflows —
built in and ready to run.
exactllyHRMS supports Indian statutory compliance workflows from within the payroll run. PF, ESI, PT, TDS, and Form 16 outputs are prepared from the salary structure — not re-entered manually. Challans are ready for review on schedule.
PF and ESI workflows are supported based on configured statutory rules — challans prepared from payroll data
Professional Tax: state-wise slab configuration for all PT states
TDS: monthly computation from investment declarations — quarterly 24Q return prepared
Form 16 Part A & B generated at year end — employee-wise, ready to download
Gratuity, bonus, and arrear calculations all connected to the payroll run
Your attendance data flows
into payroll automatically.
No manual transfers. No re-entry. Every punch, every approved leave, every overtime hour feeds payroll on the scheduled run date.
Structured data flow. Calculations ready for review. Every pay run traceable.
Configure shifts, assign employees, capture punches via biometric or mobile. Late marks and overtime flagged automatically.
Employee applies on mobile or ESS portal. Manager approves. Leave balance updates. LOP days tracked without manual calculation.
Attendance summary and leave data flow into payroll. Gross, deductions, LOP, arrears, and net pay computed on run date.
Payslip generated and emailed. Bank disbursement file (NEFT/RTGS format) exported. Statutory challans prepared simultaneously.
The workforce processes
that keep HR running.
Reimbursements, appraisals, documents, and assets — every HR process managed in one place.
Employees submit travel, medical, or other claims via ESS portal. Manager approves. Approved amount is added to the next payroll run automatically — no separate cheque process.
- Category-wise policy limits (travel, fuel, medical)
- Receipt upload and approval trail
- Payroll-linked settlement
Define KRAs and KPIs by role. Run mid-year reviews and annual appraisals. Track ratings, generate increment letters, and maintain the full appraisal history in the employee record.
- KRA/KPI-linked rating forms
- Manager and self-assessment workflow
- Increment letter auto-generated
Offer letters, appointment letters, increment letters, and experience certificates generated automatically from templates. Employee data fills in from the HR master — no manual editing.
- Template-based letter generation
- Document vault per employee
- Timestamped audit trail
Track laptops, phones, access cards, and other assets assigned to employees. Condition at issue, return on exit, and replacement history — all in the employee record.
- Issue and return with condition log
- Asset clearance on exit linked to FnF
- Category-wise asset inventory
You have 8 pending leave requests awaiting approval:
Ask your HR system
in plain language.
No navigating menus. No waiting for reports. Ask a question in plain English and get data from your live HR system instantly.
“Show employees whose CTC revision is due this month” — answered instantly from your live data.
Leave status, headcount, payroll exceptions, compliance due dates — available on demand without any report setup.
AI operates within existing roles. HR managers see their team. Payroll sees compliance. Employees see only their own records.
Get notified about compliance deadlines, probation completions, contract renewals, and anomalies — before they become issues.
exactllyHRMS in real business operations
See how organisations use exactllyHRMS across different workforce environments — from retail and diversified businesses to a large distributed workforce.
Nicco Parks
Ten years of connected HR and payroll operations
Nicco Parks uses exactllyHRMS for approximately 500 employees across attendance, payroll, statutory processing, web employee self-service and automatic salary-journal integration with exactllyERP.
- Approx. 500 Employees
- 10 Years
- HRMS → ERP
SKICORP
Multi-company HRMS connected to ERP
SKICORP uses exactllyHRMS for 500+ employees across 12 companies and 12 locations, with biometric attendance, multi-company payroll, web and mobile employee self-service, and salary journals flowing automatically into exactllyERP.
- 500+ Employees
- 12 Companies
- HRMS → ERP
Turtle Limited
HRMS across a distributed retail workforce
Turtle Limited uses exactllyHRMS for 1,500+ employees across four zones and 450+ HRMS locations, with biometric attendance auto-sync, web and mobile employee self-service, extensive LMS use and remote-location onboarding.
- 1,500+ Employees
- 4 Zones / 450+ Locations
- Web + Mobile ESS
Built for Indian HR requirements.
Not adapted from a global template.
India-Specific Compliance
PF, ESI, PT, TDS, Form 16, 24Q — built in as workflow support. Not a workaround. Not a plug-in. Core to the system.
Works with exactllyERP
exactllyHRMS integrates natively with exactllyERP. Employee costs, salary journals, and reimbursements flow into finance automatically.
Scales with Your Headcount
From 50 employees to 5,000. Add locations, departments, and salary structures as you grow — without re-implementation.
HR-Domain Support Team
A support team that understands payroll, compliance, and HR operations — not a generic helpdesk reading from a manual.
exactllyHRMS was built because Indian businesses kept struggling with compliance gaps and payroll errors. We solved it from first principles, not by copying a global HRMS template.
The starting point is your HR operation.
Not a software template.
Questions businesses ask
before choosing an HRMS.
PF and ESI workflows are supported based on configured statutory rules. Contributions are computed from the salary structure for each employee, and challans are prepared at month-end without manual input. Rates and eligibility rules are configured during setup to reflect the applicable statutory requirements.
Yes. exactllyHRMS integrates with standard biometric devices (ZKTeco, ESSL, Biomax, and compatible brands) via push or pull synchronisation. Punch data is imported daily, late marks and overtime are flagged automatically, and the monthly attendance summary feeds directly into payroll without re-entry.
Yes. Form 16 Part A and Part B are generated at financial year end for all employees. TDS is computed monthly from salary and investment declarations (80C, HRA, etc.), and quarterly 24Q returns are prepared from the same data. Employees can download their Form 16 directly from the ESS portal.
exactllyHRMS tracks salary revisions with effective dates. When a structure changes mid-month or mid-year, the system calculates the arrear amount based on the difference between old and new components from the effective date. Arrears are added to the next payroll run as a separate line item and shown on the payslip.
Yes. The Employee Self-Service (ESS) mobile portal lets employees apply for leave, check balance, view and download payslips, submit reimbursement claims, and mark attendance with geofencing. Manager approvals and notifications happen within the same app — reducing HR intervention on routine requests significantly.
Yes. Professional Tax slabs are configured state-wise within exactllyHRMS. For businesses with employees across multiple states — Maharashtra, Karnataka, West Bengal, Tamil Nadu, Gujarat, and others — the system applies the correct PT slab based on the employee’s work location. Monthly PT challans are prepared per state.
Yes. exactllyHRMS covers every stage from joining to exit — onboarding with document collection and asset assignment, attendance and leave management, payroll, appraisals, and full and final settlement. All records remain connected in one employee file throughout their tenure, making audits and transitions straightforward.
Yes. Employees submit travel, fuel, medical, and other reimbursement claims via the ESS portal or mobile app. Claims go through a configurable approval workflow, and approved amounts are added to the next payroll run — no separate payment process or spreadsheet tracking needed.
Yes. Each employee has a document vault for storing Aadhaar, PAN, educational certificates, and HR letters. Asset assignments — laptops, phones, access cards — are tracked with issue condition and return on exit, linked directly to the FnF clearance checklist.
Yes. exactllyHRMS supports multiple branches, departments, and locations within a single setup. PT slabs apply by state, attendance policies can differ by location, and payroll runs can cover all locations simultaneously — with consolidated or location-wise reports as needed.
Yes. exactllyHRMS is available for both cloud and on-premise deployment. Your implementation team will guide you through the deployment option that fits your IT infrastructure and data policy.
Yes. APIs are available for approved third-party integrations.
See how exactllyHRMS works
for your organisation.
A focused session on your payroll structure, compliance requirements, and headcount — not a generic walkthrough.