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How Turtle manages a distributed workforce across 450+ locations with exactllyHRMS
Turtle uses exactllyHRMS for 1,500+ employees across four zones and 450+ HRMS locations, connecting biometric attendance, leave, shifts, payroll and statutory processing with employee self-service, learning, appraisal, recruitment and onboarding.
Customer Proof
Managing HR when the workforce is spread across hundreds of locations
A distributed workforce creates a different HR operating challenge. Attendance, leave, shifts, employee records, payroll and statutory processes still have to work as one monthly cycle, even when employees and managers are spread across many locations.
For Turtle, that scale means 1,500+ employees across four zones and an HRMS operating footprint of 450+ locations. The requirement therefore goes beyond running payroll. The employee record has to support workforce time, employee access, recruitment and onboarding, learning, performance and the wider employee lifecycle within one HRMS environment.
Turtle at a glance
Turtle Limited is an Indian fashion and apparel business. Its own website traces the brand to 1993 and describes a retail network of 100+ stores across India, with its head office in Howrah, West Bengal.
Its HRMS footprint is a separate operating measure. Turtle uses exactllyHRMS for 1,500+ employees across four zones and 450+ HRMS locations, with a relationship of approximately one and a half years.
- Customer
- Turtle Limited
- Industry
- Retail and fashion — apparel
- Brand since
- 1993
- Location
- Howrah, West Bengal, India
- Operating model
- Distributed workforce management
- Relationship
- Approximately 1.5 years
- Product
- exactllyHRMS
- Employees
- 1,500+
- HRMS footprint
- Four zones, 450+ locations
- Company structure
- Single company
One connected employee record
Join
- Recruitment
- Remote-location onboarding
Record
- Employee information
- Documents and letters
Time
- Biometric attendance
- Leave
- Shift, overtime and roster
Pay
- Payroll
- PF, ESI, PT, TDS and Form 16
Engage & Exit
- Web and mobile self-service
- Learning
- Appraisal, KRA and KPI
- Full and final settlement
Across the lifecycle: exactllyHRMS supports these processes for a workforce of 1,500+ employees across four zones and 450+ HRMS locations.
Biometric attendance connected to a distributed workforce
Turtle uses biometric attendance with automatic attendance-data sync into exactllyHRMS.
Leave management and shift, overtime and roster handling also run within the HRMS environment, bringing workforce-time information together with the employee record and the processes that depend on it.
For an organisation operating across hundreds of HRMS locations, that connected workforce-time layer is an important foundation for the monthly payroll process.
Connecting workforce time with payroll
Turtle runs payroll in exactllyHRMS alongside its attendance, leave, shift and overtime processes.
The confirmed statutory scope includes Provident Fund, ESI, Professional Tax, TDS and Form 16, bringing core payroll and statutory processing into the same HRMS environment used for the wider employee record.
Turtle operates this as a single-company environment across its distributed workforce.
Onboarding cannot depend on being at Head Office
One of the most distinctive parts of Turtle’s exactllyHRMS implementation is a customer-specific Remote Location Onboarding customisation.
With the workforce spread across four zones and 450+ HRMS locations, Turtle needed onboarding to work beyond the Head Office. The customised workflow supports that distributed operating requirement within exactllyHRMS.
Recruitment and onboarding are also used alongside employee information, documents and letters, creating a connected path from recruitment into the employee record.
At the other end of the lifecycle, Turtle also uses Full and Final settlement within exactllyHRMS.
HRMS access beyond the central HR team
Turtle uses both web-based Employee Self Service and the exactllyHRMS mobile app.
For a workforce distributed across hundreds of locations, having both web and mobile access extends the HRMS environment beyond a central HR office and gives the organisation more than one way to connect employees with HR processes.
Going beyond attendance and payroll
Turtle’s use of exactllyHRMS extends beyond core workforce administration.
The Learning Management System is in extensive use, giving learning a place within the same HRMS environment used for employee operations.
Turtle also uses Appraisal with KRA and KPI, bringing performance management into its HRMS scope.
Together, these two areas are important evidence of the breadth of the implementation: exactllyHRMS at Turtle is being used not only for attendance and payroll, but across a wider employee lifecycle.
What is connected in practice
The HRMS processes Turtle has confirmed in live use.
Connected workforce operations
- 1,500+ employees across four zones and 450+ HRMS locations within one HRMS environment
- Employee information and documents within the same workforce environment
- Single-company HRMS operation across the distributed footprint
Attendance to payroll
- Biometric attendance with automatic attendance-data sync
- Leave, shift, overtime and roster handling
- Payroll alongside the workforce-time processes it depends on
- PF, ESI, Professional Tax, TDS and Form 16
Employee access
- Web Employee Self Service
- exactllyHRMS mobile app
- HRMS access across a distributed workforce
Talent and lifecycle
- Recruitment and onboarding
- Remote Location Onboarding customisation
- Learning Management in extensive use
- Appraisal with KRA and KPI
- Employee documents and Full and Final settlement
Proof at a glance
Scale
- 1,500+ employees
- Four zones
- 450+ HRMS locations
- Single company
Core HR
- Biometric attendance
- Automatic attendance-data sync
- Leave
- Shift, overtime and roster
- Payroll
Statutory
- Provident Fund
- ESI
- Professional Tax
- TDS
- Form 16
Employee access
- Web Employee Self Service
- Mobile app
Talent
- Recruitment and onboarding
- Remote Location Onboarding customisation
- Learning Management in extensive use
- Appraisal, KRA and KPI
Lifecycle
- Employee information
- Documents and letters
- Full and Final settlement
Broad HRMS adoption across a distributed workforce
Turtle has been using exactllyHRMS for approximately one and a half years.
What makes the implementation notable is its breadth across a sizeable distributed workforce. Attendance, leave, shifts, payroll and statutory processing operate alongside web and mobile employee access, recruitment and onboarding, employee documents, learning, appraisal and Full and Final settlement.
With 1,500+ employees across four zones and 450+ HRMS locations, Turtle provides a strong example of exactllyHRMS being used across both core HR operations and wider employee-lifecycle processes.
Related Exactlly capabilities
In the customer's words
With employees spread across multiple zones and hundreds of locations, we needed our HR processes to work consistently across a distributed workforce. exactllyHRMS connects biometric attendance, leave, shifts, payroll and statutory compliance with employee self-service, recruitment, onboarding, learning and performance management. The mobile access and remote-location onboarding workflow help us manage HR processes across locations through one connected HRMS environment.
Managing HR across a distributed workforce?
See how exactllyHRMS can connect attendance, payroll, employee access, learning and performance across your locations.