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How ANA Oils manages multi-plant manufacturing, Sauda Booking and distribution with exactllyERP
For more than seven years, ANA Oils & Fats India has used exactllyERP to connect time-sensitive commodity transactions with manufacturing, job work, inventory, warehousing, distribution, finance and banking across a ₹7,500 crore business.
Customer Proof
Why this business is complex
Some of what makes an edible oil business demanding is general to the sector rather than particular to ANA. It is worth separating the two, because the industry conditions explain why the operating requirements are what they are.
Edible oil is a commodity, and India is a substantial importer of it — the Government of India's Department of Food & Public Distribution publishes the sector scenario. Commodity businesses of this kind share a set of structural pressures:
Intraday commodity pricing
Prices can move during the trading day, so the rate, the quantity and the timing of a commitment all carry commercial consequence.
Bulk tanker and packaged SKU complexity
The same business may handle bulk liquid quantities at tanker scale and packaged consumer goods at SKU scale, which are different inventory problems. Packaging multiplies finished goods: one product becomes many pack-size variants, each needing its own availability position.
Credit control before fulfilment
Transactions are high in value, so credit exposure matters before goods move rather than after.
Distributed manufacturing, dispatch and compliance
Where processing is outsourced, material leaves the premises and has to be controlled while it is away. Movement of goods requires commercial and statutory documentation — under Indian GST an e-way bill accompanies consignments, per the CBIC e-way bill rules.
The conditions above are general industry and statutory context. The workflows described in the rest of this page are ANA's, confirmed by ANA. They should not be read as a description of how every edible oil business operates.
Customer snapshot
ANA Oils & Fats India is a ₹7,500 crore edible oil and FMCG business. It manufactures in its own plants and through job workers, holds stock across multiple warehouses, and sells through a distribution network. It has run on exactllyERP for more than seven years, across the full functional scope: finance, receivables and payables, procurement, manufacturing, production, costing, warehousing, sales, distribution and management reporting.
Publicly, ANA presents consumer brands including CookPal and Hello Life. What follows is about the operating machinery behind that: the sequence a single commercial commitment has to travel through before it becomes a dispatched, invoiced, collected order.
What ANA has to connect
The difficulty in ANA's operation is not any single function. It is that a commitment made on a moving market price has to stay intact through manufacturing, inventory, statutory documentation, dispatch and finance — without being re-entered, reconciled or reconstructed at each handover.
That chain runs from an intraday commodity rate to management reporting, and every link is a place where the context can be lost.
- Customer
- ANA Oils & Fats India Pvt. Ltd.
- Industry
- Edible Oils & FMCG
- Product
- exactllyERP
- Relationship
- 7+ years
- Operating model
- Multi-plant manufacturing, job work, warehousing and distribution
- Distinctive requirements
- Sauda Booking, credit controls, SKU and pack-size inventory, distributed fulfilment
- Integration
- Banking APIs
The operating flow
Commercial control
- Intraday commodity rateThe market rate that makes the commitment time-sensitive
- Sauda BookingRate · quantity · counterparty
- Credit controlCustomer · broker · salesman
- Head Office approvalCommercial authorisation before execution
Operations
- Fulfilment decisionPlant · warehouse · full tanker
- Manufacturing / job workOwn plant or job worker
- SKU + pack-size inventoryFinished goods across packaging variants
Dispatch
- Warehouse allocationStock committed against the order
- Tax invoice + online e-way billCommercial and statutory documentation
- Dispatch & distributionGoods leave for the customer or distributor
Finance & visibility
- AR / AP / financeReceivables, payables and the financial record
- Banking API integrationBanking processes connected to the system
- MIS & management visibilityOne information environment for the business
Commercial control
Sauda Booking when the rate matters
A Sauda Booking fixes a rate and a quantity with a counterparty. Because crude and edible oil rates move during the day, that agreed rate is commercially sensitive: it is the number the transaction's margin depends on, and it was true at a particular moment.
In ANA's operation the booking is captured in the same environment that subsequently executes the transaction. The commitment does not sit in a separate commercial record that operations later has to interpret — the rate and quantity agreed are part of the same operating chain that produces the order, the approval, the fulfilment and the invoice.
- Agreed rate + quantity
- Sauda Booking
- Order
- Approval
- Fulfilment
- Dispatch
- Finance
Credit control before approval
Because individual transactions are large, exposure is managed before goods move rather than discovered afterwards. Credit-limit management is treated as critical, and it is not a single dimension.
ANA manages credit control across three relationships at once:
Customer
The exposure carried against the buying entity.
Broker
The intermediary through whom the trade is arranged.
Salesman
The internal owner of the commercial relationship.
The practical effect is that the commercial question is settled while it is still a decision. Once goods are manufactured, allocated and dispatched, exposure has already been taken.
Head Office approval, distributed fulfilment
Commercial authority and physical execution sit in different places in ANA's operation, deliberately. Order approval occurs at Head Office, where the commercial view of the counterparty, the rate and the credit position is held. Fulfilment then occurs from whichever plant or warehouse is the right source for that order.
That separation only works if both sides read the same record. The approval has to reach the fulfilling location with its commercial terms intact, and the fulfilling location's stock position has to be visible to the people approving.
Manufacturing and inventory
Bulk tanker quantities and packaged goods
ANA buys oil in tanker quantities, and complete tanker loads may also be sold. At the same time it holds packaged finished goods across multiple SKUs and pack sizes for its distribution business.
These are two different inventory disciplines running in the same company. One is measured in bulk volumes moving between tanks, plants and full-load sales. The other is a matrix of products and packaging variants, each with its own warehouse position and its own availability question at the moment an order is being fulfilled. ANA manages both through exactllyERP rather than through separate systems that would then need reconciling.
Multi-plant manufacturing
ANA manufactures across multiple plants and holds stock across multiple warehouses. Finance, procurement, inventory, manufacturing, production, costing, warehousing, sales, distribution and reporting are all handled in exactllyERP, which means a plant is not an information island with its own spreadsheets to be consolidated later.
How production planning decides what a plant should make, and whether the material is there to make it, is a subject in its own right — covered in production planning and material requirement.
Job-work manufacturing
Alongside its own plants, ANA has processing performed by job workers. That adds a control problem: material leaves the premises, something happens to it elsewhere, and it comes back to be received into inventory and accounted for.
- Material
- Own plant / job worker
- Processing
- Receipt
- Inventory
- Costing
- Distribution
Job work runs inside the same operating environment as in-house manufacturing, so outsourced processing is part of the production and inventory picture rather than a parallel arrangement tracked separately. What has to stay true when material is held by someone else is covered in job work and subcontracting.
SKU and pack-size inventory
For the distribution side of the business, the unit that matters is not the product but the product in a particular pack. ANA manages multiple SKUs and multiple packaging variants, and the questions that follow are practical ones: what is available, in which pack size, at which warehouse, and can this order be fulfilled from there.
- Product SKU
- Pack-size variants
- Warehouse availability
- Finished-goods control
- Distribution allocation
- Fulfilment
Production and costing
Because production transactions and cost visibility live in the same system, what happened operationally and what it cost are not assembled from two different places at period end. ANA reports improved costing visibility alongside stronger production visibility — the two travel together.
How expected and actual work-order cost are set and read is covered in work-order costing and variance.
Distribution and compliance
From manufacturing to distribution
The chain from buying to collecting runs continuously rather than in stages that hand over on paper.
- Procurement
- Production
- Packaging
- Warehouse
- Distribution
- Sales
- Finance
Dispatch, tax invoice and online e-way bill
Every dispatch at ANA requires a tax invoice and an online e-way bill. That is a statutory requirement, not a preference, and it sits at the end of the operating chain where delay is most expensive — the vehicle is loaded and waiting.
exactllyERP integrates order fulfilment, invoicing, e-way-bill generation and the dispatch workflow, so the documentation is produced as part of dispatching rather than as a separate exercise alongside it.
- Approved order
- Fulfilment location
- Inventory allocation
- Dispatch preparation
- Tax invoice
- Online e-way bill
- Dispatch
Finance and management
Finance, AR and AP
Finance, accounts receivable and accounts payable are handled in the same system that produced the order, the manufacture and the dispatch. The financial record is a consequence of the operating record rather than a re-entry of it.
Banking API integration
ANA's banking processes are integrated with exactllyERP through banking APIs. The practical value is that a treasury-facing activity is not a manual step at the edge of an otherwise connected system.
MIS and management visibility
Management reporting is the test of whether the rest of it holds together. If commercial commitments, plant production, warehouse positions, dispatches and finance sit in one operating environment, a management question can be answered from the record. If they do not, the answer has to be assembled, and by the time it exists it describes the past.
ANA reports faster MIS and management reporting, and integrated information across plants, warehouses and functions. That is the outcome the whole chain is arranged to produce.
In the customer's words
Our business involves daily commodity-price movements, Sauda Booking, credit controls, multiple plants and warehouses, job work and a large distribution operation. exactllyERP helps us manage the complete flow from the commercial commitment and order approval through manufacturing, inventory, fulfilment, invoicing, e-way bill, dispatch and finance in one integrated system. This gives our teams much better control and management visibility across the business.
Business outcomes
The outcomes below are the ones ANA confirms. They are stated qualitatively because that is how they were confirmed; no quantified saving, percentage or return is claimed.
Commercial control
- Commercial context preserved from Sauda Booking through execution
- Stronger commercial credit control
- Central Head Office order approval
Manufacturing & inventory
- Better multi-plant coordination
- Job-work manufacturing integrated with in-house production
- Stronger production visibility
- Improved costing visibility
- Better bulk, SKU and pack-size inventory visibility
- Improved warehouse control
Distribution & dispatch
- Improved fulfilment visibility
- Stronger distribution visibility
- Invoice, e-way bill and dispatch as one connected flow
Finance & management
- Better financial control
- Faster MIS and management reporting
- Operational and financial information integrated
- Banking processes integrated through banking APIs
Proof at a glance
Scale & relationship
- ₹7,500 crore turnover
- 7+ years with Exactlly
- exactllyERP
Commercial control
- Sauda Booking
- Customer, broker and salesman credit controls
- Head Office approval
Manufacturing & inventory
- Multiple plants
- Multiple warehouses
- Job work
- Bulk, SKU and pack-size inventory
Distribution & finance
- Integrated distribution
- Tax invoice + online e-way bill
- AR / AP / finance
- Banking APIs
- MIS / management reporting
Related Exactlly capabilities
The pages below cover the product and the practitioner subjects this story touches. The Knowledge guides are general reference material, not a description of ANA's configuration.
Managing similarly complex manufacturing and distribution operations?
If your business combines commodity transactions, multiple plants, job work, complex inventory, credit controls, distributed fulfilment and finance, talk to Exactlly about bringing the operating workflow together.